SoSpa Fitness & Spa Breaks

Preferred date for SoSpa fitness retreat holiday in Greece

Alternative date for the SoSpa fitness retreat holiday in Greece should your first choice be unavailable.

Number of adults participating in the SoSpa fitness retreat programme in Greece : 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20

Number of adults requiring accommodation in Greece, not in the programme : 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20

If children are accompanying you to Greece, please state how many : 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20

Contact Details : Applicant 1

Title

Full Name

Sex Age

Occupation

Telephone

Email

Address

Contact Details : Applicant 2

Title

Full Name

Sex Age

Occupation

Telephone

Email

Address

Preferred Payment Method : Bank Transfer PayPal

Normal Payment Terms: 400.00 sterling deposit will be requested for your SoSpa Fitness holiday programme fee immediately with an email invoice from SoSpa following booking. The full balance is required within 90 days of travelling.

Children's Details
If you are coming with children under the age of 16 please provide details in the box below providing name, age and sex.
Please note any additional comments or requests; if more than 2 applicants wish to book, please provide further details below.
Please tell me a little about yourself/ members of the group attending, including age, general level of fitness, including activities you currently include in your lifestyle. If you have any ailments/medical conditions/physical limitations/ please provide details so I can assess the suitability of the SoSpa Holiday Retreat programme for you.

Other Information

Thank you for your booking inquiry for the SoSpa Fitness Holiday retreat.  I will be in touch with you, providing details within 24 hours, or as soon as possible.

Before actual booking is confirmed, availability of options provided to you, including prices are subject to change at any point.
 If you do not hear from me, acknowledging receipt of your booking request within 24 hours, or if you have any trouble submitting this form, please email gail@SoSpagreece.com with your booking request, preferred dates, and contact details, as outlined in the booking overview.

Very best wishes

Gail Abbey

SoSpa Fitness Holiday Retreat Booking Terms and Conditions

Once you have firstly contacted me by email, outlining your queries as requested above, Secondly:

• You will receive a reply with definite details and price in response to your queries, usually within 24 hours. You may now be ready to decide whether to proceed with a definite booking.
• Check flights  are available to suit your dates, then fill in and submit the booking form to me as soon as possible, so your booking and accommodation can be secured while my response to your queries remain valid. All booking inquiries remain subject to change until your actual booking is confirmed. I need to liaise with the hotel to check availability. It is important to respond quickly, in case the rooms are booked in the interim.
• Please read the SoSpa Fitness Holiday retreat Terms and Conditions before booking.

What happens when you make a booking?

A binding contract will exist between us when I confirm by email your final booking or personal request has been accepted, to attend a SoSpa Fitness Holiday retreat and your invoice has been acknowledged and paid in part or full. Such confirmation will constitute acceptance, by you and I, of the terms and conditions, relevant to your attending the SoSpa Fitness Holiday programme.  

An email with a booking declaration and invoice attachment will be sent to you, acknowledging acceptance of your booking, clarifying the terms of your acceptance on the programme, requesting immediate payment, or part payment of the deposit of £400.00, and providing a date for final payment of the balance of the money owing. You may also discuss the payment of the balance in instalments with me if you prefer.
When your final booking request has been confirmed you are asked to fill in and submit the booking declaration form online which includes confirmation of how the deposit payment will be lodged. If you have requested a holiday with specific terms and conditions supplied on your invoice, but your dates remain open, the booking declaration will not need to be filled in until your holiday dates and accommodation is confirmed. However the payment of the invoice constitutes your participation.
Your invoice from Gail Abbey, will provide bank details for a direct money transfer to Gail Abbey for the payment of the deposit, and when required, the balance. There is a 4% processing fee to be added for Paypal payments. Bank transfer to Gail Abbey is the preferred method of payment.

Deposits and payments

You will outline to me your preferred method for payment when submitting your booking inquiry and final booking form. I will provide you with a definite price for your SoSpa holiday, according to the circumstances of your booking.
Payments are made to:
Gail Abbey, in pound sterling.

Payment is accepted by the following methods

• Direct Bank Transfer (preferred)
• Paypal

(a 4.00% fee is applied for the cost of Paypal processing.)

Payment of Deposit
A non-refundable deposit is required per person of £400.00 of the holiday fee, with the balance of payment to be made 90 days before arrival.

Full Payment

• Full payment is required 90 days prior to arrival, or by arrangement, or in instalments, agreed with Gail Abbey.
• Provided there is space and accommodation, bookings can be accepted until the date of travel.
• The price of your holiday is guaranteed once your booking confirmation is sent by email to you, and will not be subject to any surcharges. The price shown on your confirmation/invoice is fully guaranteed provided conditions of payment are adhered to.
• Whilst we reserve the right to change our prices at any time, the price of your holiday as agreed with you (as shown on your invoice) will not be increased, unless you subsequently amend the booking.
• Please check your invoice carefully to ensure that it reflects your intended booking.

Payment of balance of Holiday Fee
6 working days are allowed from confirmation of the booking for deposit monies to reach the bank account, providing you are not arriving within that period, in which case the balance of the money must be paid before you begin the SoSpa Fitness Holiday programme, or take up your accommodation. As noted on your invoice, the balance of monies required must be received, by the date stipulated on your invoice. If after that period monies have not been received, we reserve the right to cancel the holiday, following a reminder email to you and cancellation charges will apply.

Please ensure that your payment is processed in sufficient time to clear it through the bank. I will email you as soon as your payment has cleared.
The invoice will also provide a time frame within which your SoSpa sessions with Gail Abbey must be fulfilled. It is your responsibility to ensure that you participate in the SoSpa programme within that time frame, or no refund will be issued whatsoever.
The person in whose name the booking is made, or who acts on behalf of all other persons named, must be over 18 years of age, and becomes responsible for all payments in respect of the booking, including if booking is on behalf of other people is involved.

Late Bookings
For all bookings made within 8 weeks of departure, your holiday is confirmed as soon as I confirm that your definite requirements are in place for accommodation, usually within 24 hours.  Receipt of your deposit is processed and acknowledged to you by an email invoice.

Flights
Your flight is not included in your holiday fee.
I liase on behalf of my guests to establish that accommodation is available for you which is included in your holiday fee at the best possible price. If you have problems securing a flight, please contact me. I may be able to help and suggest further contacts.

• As soon as your flights are definitely booked, please contact me by email, providing all flight details, including departure airport, carrier, arrival and departure times and flight numbers; in reply I will forward you appropriate instructions for your taxi from the airport, or arrange if possible to collect you in person.
• If your flight dates/details change please contact me as soon as possible with the new details, so that the necessary arrangements in respect of your accommodation dates can be secured.

I will do my utmost to ensure that accommodation is available for your new dates, but make no guarantees that your first choice of accommodation will be available.
If you wish to change your flight dates and/or attendance of the SoSpa Holiday Retreat, and this results in a change to the accommodation booking, whereby the dates subsequently available/requested are more expensive than when originally booked, you would expect to be charged the difference in cost between the original booking and the cost of the replacement booking to the hotel facility.

What happens if you have to cancel your SoSpa Fitness Holiday Retreat?
If for whatever reason you need to cancel your retreat place or arranged SoSpa fitness or therapy sessions after you have booked, the following refund policy will apply. Each deposit paid (standard rate of £ 400.00), is a non-refundable registration fee.
Full refunds, less the deposit will be provided on cancellations, up to 90 days prior to the departure date of the booked retreat.
A 50% refund will be provided on cancellations between 60-89 days prior to the departure date of the booked retreat.
A 30% refund will be provided on cancellations between 30-59 days prior to the departure date of the booked retreat.
No refund will be provided on cancellation between 29-0 days prior to the departure date of the booked retreat
No refund will be provided for premature leaving of the retreat or failure to arrive at the retreat for any reason
All refund requests must be made in writing and be received by Gail Abbey
All retreat payments are due 90 days prior to departure date unless otherwise specified, clients whose balances are not received by the 90-day deadline, risk forfeiting their retreat booking.
 
If you cancel: Customers are asked to confirm the cancellation in writing, firstly via email.

• Notification of the cancellation of your SoSpa FitnessHoliday must be given in writing, firstly by email, which will be acknowledged on receipt, and then in writing. Failure to do so may prejudice your entitlement.
• No refunds can be made once guests are in their place of accommodation.
• If you have secured funding for SoSpa fitness sessions with Gail Abbey, the invoice provided will outline the time in which your SoSpa sessions must be fulfilled. Once payment has been deposited to Gail Abbey it is your responsibility to ensure you plan to attend within the time frame agreed, by special arrangement with Gail Abbey. Once payment is received by Gail Abbey from an external board or charity or contributing body  no refunds will be given. In this case please ensure you plan your sessions with Gail Abbey within the time frame outlined on the invoice requested by you and which has been received and presented to your funding source.
• Please note that if the reason for cancellation falls within the terms of your travel insurance policy, then the insurance company will normally refund any such charges to you. In many cases, cancellation fees are covered by insurance.
• If there is a change in the number of persons booked on the holiday, the price will be recalculated on the basis of the amended party size, subject to availability.
• A final invoice statement, outlining your choice of accommodation and holiday plans, will be sent to you approximately 12 weeks before your arrival date. If the balance of the price of your holiday is not paid in time, we reserve the right to cancel your holiday, retain your deposit and apply the Cancellation Charge.
• If, after your deposit or full payment has been credited to Gail Abbey, you wish to change any part of your holiday arrangements, or wish to change arrival dates, we will do our utmost to make the changes. In this case there is also an amendment fee payable of £150 per person.
• If you change or rearrange your dates for attendance of SoSpa fitness holiday sessions , following a firm invoice booking, and payment of all or part of your invoice has been made, there may be an increase in the price of your holiday for revised dates, from that originally advertised or agreed. In such a case you would be responsible to ensure you meet the increase in price to cover your SoSpa retreat activities holiday.
   

Personal Details

Please provide me with all relevant details in your booking inquiry email. All details provided remain confidential to me. This will help me assess your needs.

If I am concerned that the SoSpa Fitness Holiday retreat programme will not be suitable for you, I will discuss your situation with you, and may ask you to confirm in writing that you are fit to travel, and participate in the programme, asking you to enclose a doctor’s certificate.

Medical Disclosures
Before commencing any fitness program, you should visit your doctor to get a physical examination.
It’s important to ensure you don’t have any medical or psychological issues to address. Discuss with your doctor or health professional any issues that need clarifying so that you know what’s best for you before changing your physical activity
If you suffer with a heart condition, any other debilitating illness, or any chronic disorder, which requires permission to exercise, before you begin to exercise on my SoSpa Fitness holiday programme, you must speak with your doctor. If you suffer chest pain, dizzy spells, osteoporosis, arthritic or joint pains, if you are taking any medication, you must consult your doctor before booking to attend SoSpa Fitness Holiday programmes.
I am always happy to receive calls and correspondence in regard to personal queries. My expertise remains as a fitness professional. If you have any health care questions, please consult your physician. Always consult your physician or health care practitioner before you begin any new treatment, diet or fitness programme.

• If you are currently under medical supervision of any sort, I may ask you to provide a doctors certificate confirming your fitness to travel, and attend the SoSpa Fitness Retreat programme. The programme is not suitable for those who are currently too emotionally disturbed or too physically disabled to take responsibility for themselves. In any case, all health problems should be disclosed when booking.
• Please detail any relevant information regarding your fitness, health, and any medical treatment regarding medication you are currently receiving. If you are under medical supervision, please provide details.
• A health and fitness questionnaire will be required to be filled in, upon arrival before you commence the SoSpa Fitness Holiday programme activities.

Exclusions

All information is correct at the time of going to press. However, due to mechanical faults, weather conditions, or what insurers call "Acts of god", some amenities may be temporarily unavailable. Very occasionally we may have to vary the programme due to staff sickness or other problems, in which case we still always try to provide an equivalent replacement.

•  Any of the above events, or others beyond our control
•  Loss of or damage to your personal property
• Medical or psychiatric conditions developing during or after your holiday
• Your safety whilst on our activities, activities organised through us, travelling in our vehicles or vehicles organised through us or use of our equipment including bicycles
• Your holiday travel insurance policy should cover these and other contingencies

Insurance
It is a condition of booking that you are insured. Insurance should cover you for having to cancel for any good reason, as well as for sickness, and losses and all usual holiday risks.
When you proceed to confirm your booking, the booking form will ask you to provide and fill in insurance details where relevant.
Either provide details or state that you will arrange insurance and will provide you details prior to arrival, stating who you have taken insurance cover with: providing a Policy number and Signature .
I also recommend that all UK guests have a valid E111 form available from the Post Office before they travel. This will also enable you to have medical treatment whilst abroad and then claim back the costs on your return home. You must take a copy of your form plus the original with you on holiday. We advise customers to keep all receipts for medication/treatment received in order to make claim on their return home.

• Insurance should cover you for having to cancel for any good reason, as well as for sickness, losses and all usual holiday risks. If you intend to be participating in water sports, please check your insurance policy covers you

ACTS OF GOD

We are unable to accept responsibility for any aspect of your holiday affected by matters over which we have no control.
These include (but this list is non-exhaustive) war or threat of war, riots and civil strife, terrorist activity, natural or nuclear disaster, earthquakes, weather conditions, fire, flood, drought, industrial disputes, government action, airport regulations and closures or technical transportation problems which may affect the service of hotels or apartments abroad, or the scheduling of aircraft, or other transport or other circumstances amounting to force majeure. Your travel insurance policy may provide cover in respect of some of these eventualities.
Where appropriate and subject to my reasonable discretion I shall offer what assistance I can to a guest, who suffers illness, personal injury or death during the period of the holiday but arising out of any activity which does not form part of the contracted services.

Our contract with you is governed by the laws of England and Wales
SoSpa Fitness Holidays
Tel: (0044)(0) 7818 492578
e.mail:gail@SoSpagreece.com
The contract arising from any confirmed arrangements is to be interpreted according to, and subject to the laws of England, no matter where you live or book your holiday, and you agree that the Courts in England shall have exclusive jurisdiction over any claim or dispute under or concerning it.

CONTACT Gail Abbey
Email gail@SoSpagreece.com
Phone messages are logged daily
UK telephone (0044) (0) 7818 492578
Many of my holiday guests arrive solo or in small groups. Everyone is welcome! We have a weekly schedule as a holiday outline, which remains flexible, allowing for spontaneity as your SoSpa fitness holiday retreat unfolds. 

I do not accept liability for any costs incurred as a result of any of the following:
Cancellations, delays or changes caused by war, threat of war, closure of airports, civil strife, industrial action, natural disaster, technical problems with transport, or other events beyond our control including those mentioned in the preceding paragraph.
THE INFORMATION CONTAINED WITHIN THIS HEALTH & FITNESS WEB SITE IS PURELY INFORMATIONAL IN NATURE. IN NO EVENT SHALL SoSpa, GAIL ABBEY OR ANY INDIVIDUAL ASSOCIATED WITH INFORMATION ON THIS SITE BE LIABLE FOR SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, INCLUDING BUT NOT LIMITED TO PERSONAL INJURY, LOSS OF ANTICIPATED PROFITS, OR CLAIMS FROM THIRD PARTIES.